APPENDIX 1 - LEASE OBLIGATIONS
 
RELEASES
The standard procedure if you must make a premature move is to call the Welcome Center immediately. They will give you information as it pertains to your specific case. Never assume you may move prematurely and break your lease without making arrangements with the Welcome Center. This may be negotiated by a Transfer Addendum, Sublease or, in some cases, by a resident change. You are still responsible for maintaining the electricity until the release procedures are complete. Any other action can result in immediate legal proceedings. We welcome the opportunity to assist you with your problems and thus eliminate any undue ramifications.
 
After five years of continuous residence, a lease may be ended with a 60-day written notice.

 
A. TRANSFERS
A resident may request a release from his or her lease because of a job transfer. Job transfers, if verified by a company notification letter, may be authorized under our job transfer policy. The resident must have resided in his/her apartment for at least six (6) months prior to giving transfer notice. The resident must be moving at least fifty (50) miles outside of the Foxridge community and must be transferred with a branch of the same company for which he/she was working for at the time of move-in and indicates this on the application or has worked for the company for at least six (6) months. The 60 day notice does not commence until the Welcome Center receives the company's verification of transfer letter. The resident agrees to pay two (2) month's rent in advance after the signing of the Transfer Addendum. The apartment may be vacated at any time after the addendum is signed and rent has been paid, but it must be vacated no later than the last day of the 60 day notice. In either case, the resident must sign a vacating notice at the signing of the transfer addendum verifying the exact date of move-out.
 
NOTE: In a roommate situation, only the transferring resident is released from the lease agreement. The remaining resident must release the transferred resident or the company transfer is void. However, if the remaining resident is agreeable in allowing the transferring resident to vacate, the remaining resident has the option of remaining in the present apartment or moving to a smaller apartment. This is the ONLY circumstance in which a resident is allowed to move from a larger apartment to a smaller apartment during a lease agreement. Contact the Welcome Center for procedure.

 
B. MILITARY TRANSFER
If a resident is on full time active duty in the U.S. Armed Forces or is a civil service technician with the National Guard and is transferring under orders from the U.S. Govern-met, the resident may terminate his or her contract with a thirty (30) day written notice. A copy of the orders must accompany the vacating notice. The resident must be moving at least thirty-five (35) miles outside of the area. A resident may also terminate his lease with a thirty (30) day notice if he or she is discharged or released from active duty with the U.S. Armed Forces or from his or her full time duty or technician status with the Virginia National Guard.

 
C. SUBLEASE
A sublease occurs when a resident leases his or her apartment to another individual for a period less than the original lease and before a notice to vacate is given. There must be at least 90 days left on your lease in order for a sublease to take place. The original resident retains responsibility for the apartment even though the apartment is rented to another. The relationship between the Owner/Owner's Agent and the new resident (sublessee) is the same as between the Owner/Owner's Agent and the original resident. The Owner/Owner's Agent retains the right to enforce the lease as if the new resident (sublessee) were the original resident. Also, the original resident is bound to the Owner/Owner's Agent to perform under the lease if the sublessee fails to perform. How-ever, the original resident is not bound if the new resident (sublessee) should renew for any additional lease terms. THE ORIGINAL RESIDENT MAY NOT SUBLEASE UNLESS THE APARTMENT ACCOUNT BALANCE IS UP TO DATE. The sublessee must fulfill the term of his or her sublease.
 
All original resident(s) should submit, in writing, the request to sublease and pay the required sublease fee, at which time the Welcome Center will assist in the sublease. The entire procedure is handled by the original resident with the exception of approval, inspection, and lease processing. Once the original resident has a prospective sublessee, the Welcome Center will need two weeks notice and an application for approval. The apartment may not be vacated until the sublease process is complete.
 
After the sublease agreement is signed, the security deposit of the original resident (including the pet/furn. deposit, if applicable) is transferred to the sublessee for return once the apartment is vacated, according to the apartment condition.
 
The Owner/Owner's Agent does not paint, clean, or do any work on the apartment. However, the Owner/Owner's Agent will inspect the apartment after all household items are removed, prior to the sublessee's move-in, to assess any and all damages. The inspection by Owner/Owner's Agent is made before the sublessee signs the lease, in order to determine what, if any, damage has been done and if the apartment has been cleaned. A SUBLEASE WILL NOT BE ALLOWED IF DAMAGES TO THE APARTMENT EXCEED $50.00. After the apartment has been inspected and the original resident has signed the sublease agreement, the security deposit is paid to the original resident by the sublessee, less any apartment charges. The pet deposit will not be released until the final lease expiration date on the apartment after the sublease vacates. Move-ins will not be permitted until all security deposit procedures are completed. It is the sole and absolute responsibility of the original resident to obtain his or her security deposit refund from the sublessee.
 
No sublease is final until Owner/Owner's Agent has signed the sublease form. If you are subleasing, your prospective resident must qualify as an original resident when renting the apartment. A willing person is not necessarily an acceptable candidate-he or she must meet the community's established requirements. This is for your protection as well as ours.
 
To prevent problems, pets may not be allowed in no-pet buildings. Pet deposits will be held until the end of the sublease unless the sublessee owns a pet also-no exceptions.
 
All terms and conditions of subleasing must be in writing and it is mutually agreed that neither party shall be entitled to rely upon any oral representations contrary to the written agreement.

 
D. CHANGE OF RESIDENT
A roommate change is when one or more, but not all, of the original residents wish to transfer their responsibility for an apartment to another individual. A lease commits you to responsibility for a specified length of time. We do allow changes, however, if certain prerequisites are met. Check with the Welcome Center before taking any action. A processing fee is required for all forms to be signed and transactions completed. All per-sons involved (i.e., outgoing, incoming, and remaining residents) must be present in the Welcome Center, collectively, before any steps are taken to activate the process. A charge of $25.00 will be applied for more than one roommate change during the course of the lease. In order to complete a roommate change, there must be 90 days left on the lease. All paperwork must be submitted at least 120 days prior to the lease ending date. Please note: a roommate change cannot take place if there is an outstanding balance on the account.
 
Resident Drop Form (Dropping Roommate) 1. Drop form due with remaining residents' and guarantors' signatures, outgoing residents' and guarantors' signatures and forwarding addresses. 2. Security deposit must be replenished to the original amount on lease.
 
Resident Addition Form (Adding Roommate) 1. Add form due with remaining and incoming residents' and guarantors' signatures. 2. Rental application and security deposit must be submitted for approval for each incoming resident. 3. Refund of outgoing residents' security deposit after all paperwork completed and after lease has expired.
 
ALL COMPLETED FORMS AND MONIES ARE DUE AT THE SAME TIME; LATE FEES MAY BE ASSESSED IF PAPERWORK IS NOT RECEIVED ON TIME.

 
Dropping a Resident
When a Resident Drop form is executed, the outgoing resident is released from all responsibilities, including rent and damages, whether pet-related or not.
 
Security deposits, plus interest if applicable, will be returned within forty-five (45) days of lease expiration or within forty-five (45) days of completion of a corrected lease with all signatures. Pet deposit, less the extermination fee, will be refunded if the pet owner is being released with the understanding that the remaining and incoming residents/ guarantors accept full responsibility for all damages. The pet security deposit must be replenished by remaining and/or incoming residents.
 
It is the responsibility of the outgoing resident to return keys to the incoming resident. If there is a pet tag or weight room key, it must be returned to the Welcome Center.
 
INCOMING AND RENEWING RESIDENTS AND THEIR GUARANTORS ACCEPT RESPONSIBILITY FOR ALL DAMAGE AND CLEANING CHARGES. SETTLEMENT OF DAMAGE AND CLEANING CHARGES (INCLUDING PET) MUST BE MADE AMONG RESIDENTS PRIOR TO THE SIGNING OF THIS AGREEMENT.
 
Remaining residents and guarantors must maintain the security deposit at the original amount; an amount equal to the deposit of the outgoing resident must be paid at the signing of this agreement. All remaining residents/guarantors and incoming residents/guarantors must sign the lease.
 
THE RELEASE SHALL NOT TAKE EFFECT UNTIL ALL MONIES ARE PAID, A CORRECTED LEASE IS COMPLETELY SIGNED OR THE CURRENT LEASE EXPIRES AND OWNER/OWNER'S AGENT HAS SIGNED THE FORM.
 
Owner/Owner's Agent may inspect the apartment in accordance with Article 18 of the lease for verification of the condition of the apartment at any reasonable time during the residency term. This has no bearing on the damage settlement between residents.

 
Adding a Resident
Completed rental application(s) on the incoming resident(s) must accompany the Resident Addition Form.
 
BY SIGNING THIS AGREEMENT, INCOMING RESIDENTS/GUARANTORS UN-DERSTAND THAT ACCEPTANCE OF THE APARTMENT INCLUDES EXISTING DAM-AGES (PET OR OTHERWISE), HOUSEKEEPING, AND ORIGINAL CONDITION REPORT.
 
The lease agreement must be signed by both incoming and remaining residents and guarantors.
 
Those residents on the lease, at the time of COMPLETE vacating of the apartment, will receive the security deposit in equal amounts and in accordance with the lease. Therefore, it is the responsibility of the remaining residents to make a settlement with the incoming residents.
 
It is the incoming residents' responsibility to insure that the apartment's account balance is up-to-date. Rent, late fees, and other outstanding charges become the responsibility of those remaining and those added to the lease.
 
Incoming residents cannot move in until all guarantors and residents sign the lease agreement and the security deposit has been paid.
 
OWNER/OWNER'S AGENT RESERVES THE RIGHT TO LIMIT THE NUMBER OF RESIDENT CHANGES PER APARTMENT AND/OR TIME PERIOD AND TO REQUIRE ADMINISTRATIVE FEES FOR PROCESSING.

 
E. TEMPORARY OCCUPANTS
Occasionally circumstances in our lives such as jobs, personal and family problems may make it necessary for you to be absent for short periods of time. A Special Permission Form may be signed authorizing someone else to occupy your apartment.
 
Although a temporary occupant is in the apartment, he or she cannot pay rent. You will be held responsible for paying rent and any damages incurred. Pool privileges are available only to the person(s) occupying the apartment. Only one temporary occupant will be permitted during a standard lease term. All occupancy regulations apply.
 
HHHunt/Foxridge retains the right to ask you to terminate your agreement with the temporary occupant should any problems arise. Temporary occupants must complete a rental application and acknowledge receipt of the Resident Information and Policy Handbook.

 
F. TRANSFERRING WITHIN THE COMMUNITY
When a resident requests a transfer from his or her present apartment to another within the community during the term of the lease, the following is required:
1. The resident must be requesting a larger apartment.
2. The resident must fulfill the terms of the existing lease plus an additional year's lease.
3. The security deposit must be handled as though you were a new resident in order to protect the community against any damages in the original apartment.
4. If damage charges in the original apartment exceed the respective security
deposit, the resident shall be fully responsible for additional costs of all related
cleaning and/or repairs necessary for its rental.

 
G. RE-RENTAL OF APARTMENT
In order to begin the re-rental process, an Authorization for Re-Rental form must be completed and the Foxridge Re-Rental Policy sheet must be signed by all residents. A re-rental occurs when a resident decides to vacate his/her apartment prior to the lease ending date. By completing the aforementioned forms, the residents give Foxridge/HHHunt permission to enter the apartment and prepare the apartment for a potential renter. Even though the apartment has been vacated prior to the lease ending date and all keys have been returned to the Foxridge Welcome Center, the resident(s) are still responsible for all rental payments, power bills, late fees, etc. until their lease ends or until the apartment is re-rented and a new lease commences. The account balance on the apartment must be up to date for the re-rental approval.
 
If you are considering a re-rental, please be advised of the following:
1. I understand that Foxridge Management has an obligation to rent vacant apartments BEFORE renting re-rental apartments. Vacant apartments will be offered to prospective renters first. Re-rental apartments will be offered in the event that there are no vacant apartments OR if the prospective renter specifically asks for the re-rental apartment OR describes an apartment similar to the re-rental apartment.
2. Once your apartment has been offered to a prospective renter the following MUST take place before ending your lease. The new renter must sign the lease, pay all rent and security deposits due and take possession of the apartment.
3. I/We understand that the rent must be paid in full each month until the apartment has been rented. Any power bills & late fees will be my/our responsibility as well. Late fees will apply to partial rent payments.
4. In the event that the prospective renter cancels his/her application, Foxridge does not assume responsibility for the cancellations. The apartment will then become available for re-rental to another potential renter. I/We understand that I/we will continue to pay for the rent and power bills for the apartment.
5. An actual vacate date is recommended to assist Foxridge with renting the apartment. Foxridge will notify the resident once the apartment is rented and the new renters have taken possession of the apartment. In the event that the prospective renter cancels, Foxridge will not be held responsible and I/we will continue to be responsible through the lease ending date.
6. I/We understand that once the apartment has been vacated, maintenanced and/or offered to a prospective resident, I/we will not be able to retract the Re-rental Agreement.
7. I/We understand that the security deposit is not considered a rent payment.

 
LEASE EXTENSIONS
Upon satisfactory completion of a standard-term lease agreement, a potential job change, marriage date, or other circumstance may necessitate a request for a lease extension for less than the standard term. Lease extensions may be granted on a first-come, first-served basis and must be approved, by date, on an individual case basis. All lease extensions will reflect the current rent schedule and the resident will be held responsible to give a 90-day notice prior to the expiration of the extension as outlined in the lease. All requests must be submitted to the Welcome Center in advance in order to be considered for the extension.

 
OCCUPANCY REGULATIONS
HHHunt/Foxridge conforms to the following policy:
1 Bedroom : Maximum of two persons.
1 BR + Den : Maximum of two persons.
2 Bedroom : Maximum of four persons. (or 3 unrelated persons)
2 BR + Den : Maximum of four persons. (or 3 unrelated persons)
3 Bedroom : Maximum of six persons. (or 4 unrelated persons)
3 BR + Den : Maximum of six persons. (or 4 unrelated persons)|
4 Bedroom : Maximum of four unrelated persons

 
NON-LEASED OCCUPANTS
Only the residents listed on a lease may occupy an apartment. Any non-registered individual is considered to be an illegal occupant. No legal recourse is provided either for the residents on the lease or for the leaseholder in the event of damages or non-payment of rent. Therefore, for the protection of both the resident and the Owner/Owner's Agent, legal proceedings will be initiated against violators. HHHunt/Foxridge has the right to enter the apartment at any reasonable time to verify lease obligations.

 
UNRELATED RESIDENTS
When unrelated individuals are applying for an apartment or wish to change their lease during residency, each individual must qualify as a head of household under stan-da rd HHHunt/Foxridge leasing procedures. In other words, each resident must qualify on their own to rent the apartment.

 
RENEWAL LEASE OR NOTICE TO VACATE
We value your residency at Foxridge; therefore, if you qualify, you will be mailed a lease renewal with our sincere desire to welcome you another year. All leases for buildings 3700-11600 with lease ending dates during the months of May, June, July or August must give written notice no later than February 15, prior to your lease ending date, of your intention to renew or vacate the property. All other apartment homes must notify the Welcome Center at least 120 days prior to your lease ending date of your plans for renewing or vacating. The 120 days notice applies if your lease ends in the months of September through April. Lack of proper notice may result in an "Office Vacate" of your apartment. If the office vacates your apartment, it will be listed as available and rented based on your lease ending date. Your security deposit may be applied to damages that could be incurred due to notice not being provided to the Welcome Center by the above stated deadlines. The Owner shall have the right for 120 days prior to the expiration of the term or any renewal period to have applicants admitted at all reasonable hours to view the premises until rented, if the Owner receives no such notice. At the time of renewal, the rental rates are subject to change as determined by the Owner and said rate change will be stated on your renewal lease.